What is School Management Software & How it works !!

The school management system is a software to manage school administration tasks with the help a computer/mobile application, it is essential because it streamlines school administration with its strong options. The Software removes all of the guesswork and complexities of enrollment & student file maintaining with the help of its Modules.

Basic Modules Required in School Management Software are:

Admission Management :

This module helps to handle all processes related to admissions right from taking inquiries and admission tests to issuing leaving certificates. It is a completely online process. With the help of the student admission management module schools can create customized reports and filters. We can collect the student’s data and manage it through software after that we can filter the details and provide admissions to the students and collect the fees. So the entire admission process is covered in this module.

Fee Management :

This is a very helpful feature and must be required in School Management Software modules. It makes fee collection very easy, fast, and timely. The complete process becomes automatic. Schools can collect fees through the online payment portal. The module automatically calculates the pending fees, previous fee payment details, deductions, and concessions if any applicable to the selected student. In addition to the above, the user is also given the option to allow payment of more than one month/fee-cycle either applicable.

Attendance Management :

Taking attendance becomes very prompt. There are graphs and charts to analyze the attendance of students and staff. It becomes very easy to see the attendance record of a day, week, month, or year. Attendance management is the process of preventing employee time theft by tracking employee working hours, login time, departures, breaks, and time off. His module also covers online student attendance, absent or half-day leave timings.

Student Details Management :

Editing and updating student’s data becomes very easy, fast, and systematic. With the help of this module, the ID cards of students can be generated at once. The student module enables you to store all personal, academic, professional, and history data regarding a student, his/her parents, and his/her siblings.

Timetable Management :

This module is superbly helpful for teachers and the school. Designing timetables for classes or exams, possible with a few clicks due to school management software. With the help of this module creating a time table for students of each class easily and effortlessly.

School Administration:

School administrative duties is often streamlined with the school management system in India. The complete admission course of action can be managed on the internet for better performance.

Admission Process:

School software facilitates with admission procedures like submitting admission-relevant documents and sending out information concerning who cleared the admission course of action.

Transport Management :

It is very helpful for schools that have their fleet of buses and vans. You can track the real-time location of the bus, which ensures the safety of students and staff while traveling. School transportation modules make concise use of data related to transportation with detailed information about the vehicle, vehicle student mapping, route fare mapping, maintenance and its expenses, drivers/ conductor details etc. for better student security and time management.

Report Management :

Schools generate and maintain quite a large number of records every day. Reports can be generated in any format as per ICSE, CBSE, or state boards. This module makes it very convenient to handle all records quite effectively. With the help of report generated module teachers can easily get the perfect results and accurate percentage or grading report. Admin can generate various kinds of reports also.

Examination Management :

Make exam timetables in one go without involving more than one staff. Mark’s assessment and preparation of report cards become very easy, and automatic. Exam module is mandatory to any school system, and this module is great in terms of features provided.

Account Management :

Handle all the data effortlessly and with complete accuracy. This module increases transparency and accountability. It improves and strengthens the financial health of the school. The account module is very helpful to manage balance sheets or we can say debit credit records. This module helps to manage students’ fees-related information, employees’ salary or other school expenses information easily managed by this module.

Billing and Invoicing:

An apt school management software aid the school administration in building and sending invoices and getting payments in lesser time. Lots of distributors also offer you an built-in accounting software for several businesses.

HR Management :

It helps to generate a salary report with one click. It provides a complete solution to handle every aspect related to the staff( teaching or non-teaching) with ease and accuracy.

Enhanced System for parental involvement:

Preserving parental involvement is actually a cornerstone of any educational application. School administration system software lets moms and dads to watch and assess the development of their children via web application or a mobile app.


These are some of the school management software modules that are very important. Basic modules in School ERP are necessary for schools and colleges.
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